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Configure Office 365 journaling rules to archive emails in Vaultastic

 

Overview

Configure Office 365 journaling rules to archive email messages sent or received by all or selected users of your Office 365 domain. Ensure you have configured Office 365 send connector (SMTP connector), and a recipient to receive NDRs (Non-delivery Reports) before configuring the journaling rules. Follow the steps mentioned in this article to configure the Office 365 journaling rules for all or selected users on your Office 365 domain. 

Configure Office 365 journaling rules for all the users
 

  1. Log in to the Office 365 domain Admin center.
    Tip: Access the Classic Exchange admin center here
  2. Navigate to Admin Center > Exchange Admin Center > Compliance Management > Journal Rules
  3. Create New Rule to journal mail sent or received by all the users.
  4. Provide the rule details
    • Send journal reports to a standard Vaultastic id in the format journal@{domain-name}.vaultastic.com

      Example: For domain thinkshop.io the Vaultastic id to receive all journal reports will be journal@thinkshop-io.vaultastic.com

    • Give a Name to the rule.
  5. Apply rule to all messages sent to or received from all Office 365 users.
  6. Journal all messages (internal as well as external) sent to or received from Office 365 users.
  7. Save the rule
  8. Click Yes to apply the rule to all future messages. 

To reflect the changes, please log out and re-login to the admin portal.

With that, Office 365 journaling setup is complete. As per the rule, all mail messages of all the users of the Office 365 domain will be archived on their respective accounts on the Vaultastic domain.

To configure multiple O365 domains within the organization for archiving in Vaultastic, configure a separate journal rule for each O365 domain.

Configuring Journaling for selected users

Configuring Journal Rule to archive email messages sent or received by selected users of your domain is a 2 steps process. The steps for email journaling for Office 365 mail flow rules are as follows

  1. Create a distribution list of users for whom journaling needs to be enabled 
  2. Configure the Journal Rule for the distribution list to start archiving the email messages.

Create a Distribution List of users

  1. Navigate to the Home > Groups tab.
  2. Choose Distribution list as the type of group to be created
  3. Provide details as mentioned below
    • Give a Name to the group 
    • Set email id of the group
    • Provide a Description
    • Add the group to the Office 365 domain
  4. Select the newly added group from the list and click Edit to add members. 
  5. Add members to the group. 
  6. Members of this list should be the users of Office 365 domain for whom journaling needs to be enabled. 
  7. Select users to be added to the distribution list and save the list. 
  8. Close windows to finish the process. 
  9. You can edit the advanced settings of this group to hide it from address lists. 

Configuring journaling in Office 365 for specific users

  1. Navigate to Admin Center > Exchange Admin Center > Compliance Management > Journal Rules
  2. Create the New Rule and provide details as mentioned below
    1. Send journal reports to a standard Vaultastic id in the format journal@{domain}.vaultastic.com.

      Example: For domain thinkshop.io the Vaultastic id to receive all journal reports will be journal@thinkshop-io.vaultastic.com

    2. Give a Name to the rule.
    3. Choose to apply the rule If the message is sent or received from a specific user or group.
      • Choose the newly created Distributed list of selected users for whom archiving needs to be enabled.
      • Add the group and click OK.
    4. Choose to Journal all messages that is inbound as well as outbound.
    5. Save the rule.

To reflect the changes, please log out and re-login to the admin portal. As per rule, all the mail sent/received by the users in the distribution list will be archived to the respective account on the Vaultastic server.

To configure multiple O365 domains within the organization for archiving in Vaultastic, configure a separate journal rule for each O365 domain.

Tutorial Video