Baya V2

Web Client

What is the difference between Baya V2 and Baya V3

 Collaboration Applications

Export from Baya V2

1. ​Log in to your SyConnect account using Baya V2.
2. Navigate to the Contacts application.
3. On the left pane, select the Personal Contacts.
4. On the top pane, click the Export contacts link.
   
5. Choose the VCF format file to be exported.
   
6. Download the file to your machine.
   
7. Application downloads all your personal contacts in a .VCF format file.
8. Import to Baya V3
10. Log in to the SkyConnect account using Baya V3.
11. Navigate to the Contacts application.
12. On the top pane, click the Import button.
13. Click the Choose File button.
14. Choose the contacts file which you have downloaded recently from Baya V2.

How to Import CSV or VCF contacts list to Baya V2?

To keep your personal address book on Baya uptodate, you can use the Import address book feature.

A csv or vcard contact list exported from a third party application can be easily imported to Baya as shown below.

A. Locate and choose the type of file to be imported

1. On the Personal Contact page, click the Import Contacts icon.
   

   An Import Contacts dialog box displays on the screen.

   
2. Choose the type of file to be imported from the list.
   • Baya Address Book CSV: A csv file created by exporting contacts from Baya web Client.
   • Outlook Address Book CSV: A csv file created by exporting contacts from Outlook mail client.
   • Thunderbird Address Book CSV: A csv file created by exporting contacts from Thunderbird desktop mail client.
   • Gmail Address Book CSV : A csv file created by exporting contacts from Gmail account.
   • Yahoo Address Book CSV : A csv file created by exporting contacts from Yahoo account.
   • VCARD : vCard is a file format standard for electronic business cards.
   
3. Click the Select File link which opens the File Upload dialog box.
4. Locate the required csv or vcard file on your machine and click the Open button.

   

5. Click the Continue button to proceed.
   
   Note: Application is unable to import contacts if there is mismatch in the file-format you have chosen and the format of the CSV file to be exported.
   For example:

   • You have chosen the Outlook CSV File format from the list
   • Actual CSV file on your machine is in Thunderbird CSV format (created by exporting contacts from Thunderbird).
   • When you try to import these contacts application gives a warning message saying invalid file format or considers these contacts as invalid.

B. Decide action to be taken for validated data like duplicate contacts and invalid data

Application validates all the contacts present in the csv file and provides following information.

• Duplicate Contacts
• Unsupported Fields
• Invalid Contacts

You can decide the action to be taken for these duplicate contacts.

Unsupported fields

Invalid Contacts

Application considers the contact invalid if the fields mentioned in the table are invalid.

Following table gives you the list of fields which are validated while importing.

Importing Contacts From	Fields Validated By Baya
Baya Address Book	Gender Email Join Date End Date Birth Date Anniversary
Outlook Address Book	Email Id
Thunderbird Address Book	Email Id
Gmail Address Book	Email Id
Yahoo Address Book	Email Id
Note: It is advised not to import the invalid contacts. You can de-select the Ignoring invalid contacts option and click the Import button to proceed anyway.

How fields are mapped from various CSV file2 to Baya V2 Personal Contacts?

Field mapping from various CSV files to Baya Personal Contacts

Baya Personal Contacts	Gmail CSV	Outlook CSV	Thunderbird	Yahoo
First name	First Name	First Name	First Name	First
Last name	Last Name	Last Name	Last Name	Last
Display name	–	Display Name	Display Name	Nickname
Email	E-mail Address	E-mail Address	Primary Email	Email
Description	Notes	Notes	Notes	Comments
Office	–	–	–	–
Department	Department	Department	Department	–
Job Title	Job Title	Job Title	Job Title	Title
Join date	–	–	–	–
End date	–	–	–	–
Company	Company	Company	Organization	Company
Company Phone	Company Main Phone	Company Main Phone	Work Phone	Work
Company Mobile	–	–	–	–
Company Fax	–	Business Fax	–	–
Company Pager	–	–	–	Pager
Company Address	Business Address	Business Street	Work Address	Work Address
Company City	Business City	Business City	Work City	Work City
Company State	Business State	Business State	Work State	Work State
Company Pin-code	Business Postal Code	Business Postal Code	Work ZipCode	Work ZIP
Company Country	Business Country	Business Country/Region	Work Country	Work Country
Company Web Page	Web Page	Web Page	Web Page 1	Business Website
Gender	Gender	–	–	–
Birth-date	–	–	–	–
Spouse Name	Spouse	Spouse	–	–
Children	Children	Children	–	–
Anniversary	–	–	–	–
Home Address	Home Address	Home Street	Home Address	Home Address
Home City	Home City	Home City	Home City	Home City
Home Pin-code	Home Postal Code	Home Postal Code	Home ZipCode	Home Zip
Home State	Home State	Home State	Home State	Home State
Home Country	Home Country	Home Country/Region	Home Country	Home Country
Home Pager	Pager	Pager	–	–
Home Phone	Home Phone	Home Phone	Home Phone	Home
Home Fax	Home Fax	Home Fax	–	–
Home Mobile	Mobile Phone	Mobile Phone	Mobile Number	Mobile
Home Web Page	–	–	–	Personal Website

How fields are mapped from VCF file to Baya V2 Personal Contacts?

Field mapping from VCARD file to Baya Personal Contacts

VCARD Field Name	Baya Contacts Field Name
FN	Display Name
N	First Name Last Name
ORG	Company
ADR	Home City Home Country Home Pin-code Home State Home Address Company City Company Country Company Pin-code Company State Company Address
TEL	Home MobileHome Fax Home Phone Company Mobile Company Fax Company Phone
EMAIL	Email
ANNIVERSARY	Anniversary
BDAY	Birth-Date
GENDER	Gender
NICKNAME	Display Name
NOTE	Description
TITLE	Job Title
URL	Company Webpage Home Webpage

Sample VCARD File:

VCARD File	Baya Address Book
BEGIN:VCARDVERSION:3.0 FN:Deepa Sharma N:Sharma;Deepa;;; EMAIL;TYPE=INTERNET;TYPE=WORK:deepa@acmecorp.co.in TEL;TYPE=WORK;TYPE=FAX:020-66660003 TEL;TYPE=CELL:9822900010 TEL;TYPE=WORK:020-66660004 ADR;TYPE=WORK:;;Rajiv Gandhi IT Park\, Hinjewadi\nPune 411044;;;; TITLE:HR Asst END:VCARD	Display Name= Deepa SharmaLast Name= Sharma First Name= Deepa E-mail= deepa@acmecorp.co.in Company Fax= 020-66660003 Company Mobile= 9822900010 Company Phone= 020-66660004 Company Address= Rajiv Gandhi IT Park Hinjewadi Company City= Pune Company Pin-Code= 411044 Job Title= HR Asst

How tp export contacts from Baya V2 to CSV or VCF file?

Using the address book export feature of Baya, you can keep your personal address books in other apps and devices uptodate.
Baya can be used to export the personal address book in a variety of CSV and the VCard format.
Once exported, these contact details can be imported into a third party app on desktops such as Outlook or Thunderbird, hosted apps such as Yahoo or Gmail or into the native address books of mobile devices.

Baya exports address books to the following formats:

• Baya AddressBook CSV
• Outlook AddressBook CSV
• Thunderbird AddressBook CSV
• Outlook format CSV form Gmail
• Yahoo AddressBook CSV
• VCARD

The following sections explain the formats of the CSV and VCARD file.

VCard Files

vCard is a file format standard for electronic business cards which can be easily imported to various other mail providers and mobile devices. Baya supports vCard version 3.0.

If you want to import personal/shared contacts from Baya to any mobile devices, it is advised to export them in VCard file format. As all the popular mobile devices are compatible with VCard file format and import VCard file easily.

Following is the list of contact fields supported.

.

Contact Fields In Baya	Corresponding Field In VCard File
firstname lastname	N
displayname	FN, NICKNAME
mail	EMAIL
description	NOTES
jobtitle	ROLE
company office department	ORG
companyphone companymobile companyfax companypager homephone homefax homemobile homepager	TEL
companywebpage homewebpage	URL
companyaddress companycity companystate companypincode companycountry homeaddress homecity homepincode homestate homecountry	ADR

CSV File 

CSV is a common, relatively simple file format that is widely supported by consumer, business, and other applications. Each mail provider has its own format for CSV file. Baya provides you various options for exporting contacts which are compatible with other mail providers. You need to choose appropriate CSV format for exporting contacts as per your mail provider.

Export Contacts from Baya

1. On the Personal Contacts or the Shared Contacts page, click the Export Contacts icon.

   Tip: You can extract required contacts from your personal contacts using search facility, and export only those contacts to create a CSV.

   For example:

   To export all the contacts having firstname/lastname ‘smith’, first search these contacts and then export into required file format.

   
2. Choose the appropriate file format(CSV/VCARD) in which you would like to export your personal/shared contacts. And, click the Export button.

   Application exports all the contacts and displays a message box showing the status.

   
3. Click the Download button to download the CSV file on your machine.

   By default, the exported file is saved in the C:\Documents and Settings\{user}\My Documents\Downloads folder.

   
4. You can import this file into your personal mail account contacts.

Importing a VCard file

Refer following links for

Importing VCard file into Gmail contacts

Importing VCard file into Yahoo contacts

Importing VCF file into Windows

Importing contacts in Thunderbird

Importing a CSV file

The following table provides you links explaining steps for importing contacts by CSV file and type of CSV formatted file supported as per mail provider.

For example: If you need to import contacts into Gmail, you should choose the Outlook CSV format for Gmail option.

Web Client	Refernce Link	CSV Format To Be Chosen
Gmail	Import and save the contacts list to your gmail account	Outlook CSV format for Gmail
Yahoo	Import-Export Contacts in Yahoo account	Yahoo AddressBook CSV

Desktop Client	Refernce Link	CSV Format To Be Chosen
Outlook	Import- Export Contacts in windows	Outlook AddressBook CSV
Thunderbird	Import-export contacts in Thunderbird	Thunderbird AddressBook CSV

Calendar

How to migrate Calendar events from Baya V2 to Baya V3?

1. Export from Baya V2

2.  Log in to your SkyConnect account using Baya V2.

3. Navigate to the Calendar application
4. On the left pane, click the down arrow next to the Calendar from which events need to be exported.
5. Click the Export Calendar option from the list.
   
6. Choose the appropriate date range to download events.
   
7. Application downloads the events in the .ics format file.

1. Export from Baya V2
2. Log in to your SkyConnect account using Baya V3.
3. Navigate to the Calendar application.
4. On the top pane, click the Import button.
5. Click the Choose File button.
6. Choose the .ics file which you have downloaded recently from Baya V2.