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Migrate from Baya V2 to Baya V4

Web Client

What is the difference between Baya V2, V3, and V4?

Refer to the topic linked here.


Contacts

How to migrate contacts from my Personal Address Book in Baya V2 to Baya V4?

Keep your personal contacts in sync and updated in Baya V3. To merge contacts stored in the Personal Address book of Baya V2, you need to export it on your machine and import in Baya V2.

Export from Baya-V2

  1. Log in to your SyConnect account using Baya V2.
  2. Navigate to the Contacts application.
  3. On the left pane, select Personal Contacts.
  4. On the top pane, click the Export contacts link.
  5. Choose the VCF format file to be exported.
  6. Download the file to your machine.
  7. Application downloads all your personal contacts in a .VCF format file.

Import to Baya-V4

  1. Log in to the SkyConnect account using Baya V4.
  2. Navigate to the Contacts application.
  3. On the top pane, click the Import button.
  4. Click the Choose File button.
  5. Choose the contacts file which you have downloaded recently from Baya V2.

How to export contacts from Baya V2 to CSV or VCF file?

You can export the personal address book in CSV or VCARD format. Once exported, these contact details can be imported into a third-party app on desktops such as Outlook or Thunderbird, hosted apps such as Yahoo or Gmail, or into the native address books of mobile devices.

Baya exports address books to the following formats:

  • Baya AddressBook CSV
  • Outlook AddressBook CSV
  • Thunderbird AddressBook CSV
  • Outlook format CSV form Gmail
  • Yahoo AddressBook CSV
  • VCARD

The following sections explain the formats of the CSV and VCARD file.

VCARD Files

vCard is a file format standard for electronic business cards which can be easily imported to various other mail providers and mobile devices. Baya supports vCard version 3.0.

If you want to import personal/shared contacts from Baya to any mobile device, it is advised to export them in VCard file format. As all the popular mobile devices are compatible with VCard file format and import VCard file easily.

Following is the list of contact fields supported.

Contact Fields

In Baya

Corresponding Field

In VCard File

firstname
lastname
N
displayname FN, NICKNAME
mail EMAIL
description NOTES
jobtitle ROLE
company
office
department
ORG
companyphone

companymobile

companyfax

companypager

homephone

homefax

homemobile

homepager

TEL
companywebpage
homewebpage
URL
companyaddress
companycity
companystate
companypincode
companycountry
homeaddress
homecity
homepincode
homestate
homecountry
ADR


CSV File 

CSV is a common, relatively simple file format that is widely supported by consumer, business, and other applications. Each mail provider has its own format for CSV file. Baya provides you various options for exporting contacts which are compatible with other mail providers. You need to choose appropriate CSV format for exporting contacts as per your mail provider.

Export Contacts from Baya V2

  1. On the Personal Contacts or the Shared Contacts page, click the Export Contacts icon. Tip: You can extract required contacts from your personal contacts using search facility, and export only those contacts to create a CSV. For example: To export all the contacts having firstname/lastname ‘smith’, first search these contacts and then export into required file format.
  2. Choose the appropriate file format(CSV/VCARD) in which you would like to export your personal/shared contacts. And, click the Export button. Application exports all the contacts and displays a message box showing the status.
  3. Click the Download button to download the CSV file on your machine.
  4. By default, the exported file is saved in the C:\Documents and Settings\{user}\My Documents\Downloads folder.
  5. You can import this file into your personal mail account contacts.


How fields are mapped from various CSV files to Baya V4 Personal Contacts?

Field mapping from various CSV files to Baya Personal Contacts

Baya Personal Contacts Gmail CSV Outlook CSV Thunderbird Yahoo
First name First Name First Name First Name First
Last name Last Name Last Name Last Name Last
Display name Display Name Display Name Nickname
Email E-mail Address E-mail Address Primary Email Email
Description Notes Notes Notes Comments
Office
Department Department Department Department
Job Title Job Title Job Title Job Title Title
Join date
End date
Company Company Company Organization Company
Company Phone Company Main Phone Company Main Phone Work Phone Work
Company Mobile
Company Fax Business Fax
Company Pager Pager
Company Address Business Address Business Street Work Address Work Address
Company City Business City Business City Work City Work City
Company State Business State Business State Work State Work State
Company Pin-code Business Postal Code Business Postal Code Work ZipCode Work ZIP
Company Country Business Country Business Country/Region Work Country Work Country
Company Web Page Web Page Web Page Web Page 1 Business Website
Gender Gender
Birth-date
Spouse Name Spouse Spouse
Children Children Children
Anniversary
Home Address Home Address Home Street Home Address Home Address
Home City Home City Home City Home City Home City
Home Pin-code Home Postal Code Home Postal Code Home ZipCode Home Zip
Home State Home State Home State Home State Home State
Home Country Home Country Home Country/Region Home Country Home Country
Home Pager Pager Pager
Home Phone Home Phone Home Phone Home Phone Home
Home Fax Home Fax Home Fax
Home Mobile Mobile Phone Mobile Phone Mobile Number Mobile
Home Web Page Personal Website

How fields are mapped from VCF file to Baya V4 Personal Contacts?

Field mapping from VCARD file to Baya Personal Contacts

VCARD

Field Name

Baya Contacts

Field Name

FN Display Name
N First Name
Last Name
ORG Company
ADR Home City
Home Country
Home Pin-code
Home State
Home Address
Company City
Company Country
Company Pin-code
Company State
Company Address
TEL Home MobileHome Fax

Home Phone

Company Mobile

Company Fax

Company Phone

EMAIL Email
ANNIVERSARY Anniversary
BDAY Birth-Date
GENDER Gender
NICKNAME Display Name
NOTE Description
TITLE Job Title
URL Company Webpage
Home Webpage

Sample VCARD File:

VCARD File Baya Address Book
BEGIN:VCARDVERSION:3.0

FN:Deepa Sharma

N:Sharma;Deepa;;;

EMAIL;TYPE=INTERNET;TYPE=WORK:deepa@acmecorp.co.in

TEL;TYPE=WORK;TYPE=FAX:020-66660003

TEL;TYPE=CELL:9822900010

TEL;TYPE=WORK:020-66660004

ADR;TYPE=WORK:;;Rajiv Gandhi IT Park\, Hinjewadi\nPune 411044;;;;

TITLE:HR Asst

END:VCARD

Display Name= Deepa SharmaLast Name= Sharma

First Name= Deepa

E-mail= deepa@acmecorp.co.in

Company Fax= 020-66660003

Company Mobile= 9822900010

Company Phone= 020-66660004

Company Address= Rajiv Gandhi IT Park Hinjewadi

Company City= Pune

Company Pin-Code= 411044

Job Title= HR Asst


How to import contacts into third-party apps?

Importing a VCard file

Refer to the following links for

Importing VCard file into Gmail contacts

Importing VCard file into Yahoo contacts

Importing VCF file into Windows

Importing contacts in Thunderbird

Importing a CSV file

The following table provides you links explaining steps for importing contacts by CSV file and type of CSV formatted file supported as per mail provider.

Example: To import contacts into Gmail, choose the Outlook CSV format for Gmail option.

Web Client Reference Link CSV Format To Be Chosen
Gmail Import and save the contacts list to your gmail account Outlook CSV format for Gmail
Yahoo Import-Export Contacts in Yahoo account Yahoo AddressBook CSV

Desktop Client Reference Link CSV Format To Be Chosen
Outlook Import- Export Contacts in windows Outlook AddressBook CSV
Thunderbird Import-export contacts in Thunderbird Thunderbird AddressBook CSV

Calendar

How to migrate Calendar events from Baya V2 to Baya V4?

Export from Baya V2

  1. Log in to your SkyConnect account using Baya V2.
  2. Navigate to the Calendar application
  3. On the left pane, click the down arrow next to the Calendar from which events need to be exported.
  4. Click the Export Calendar option from the list
  5. Choose the appropriate date range to download events. Application downloads the events in the .ics format file.‚Äč

Import into Baya V4

  1. Log in to your SkyConnect account using Baya 4.
  2. Navigate to the Calendar application.
  3. On the top pane, click the Import button.
  4. Click the Choose File button.
  5. Choose the .ics file which you have downloaded recently from Baya V2.