Step 3: Configure the mail routing rules to journal mail to Vaultastic

To journal incoming and outgoing mails for the selected users, you have to define a sending routing and a receiving routing rule. 

Configuring the Sending Routing Rule

The G Suite Sending routing setting enables you to deliver outbound and internal-sending delivery to Vaultastic. Follow the steps mentioned below to configure a sending routing rule for your domain or organizational unit.

  1. Sign in to the Google Admin console.

  2. From the dashboard, go to Apps > G Suite > Gmail

  3. Scroll-down and choose Advanced settings.

  4. In the Organizations section, highlight your domain or the organizational unit for which you want to configure settings.

  5. Scroll down to the Routing section:

    • If the setting’s status is Not configured yet, click CONFIGURE (the “Add setting” dialog box displays).

    • If the setting’s status is Locally applied or Inherited,

      – click EDIT to edit an existing setting (the “Edit setting” dialog box displays),

      – or click ADD ANOTHER to add a new setting (the “Add setting” dialog box displays).

  1. Give a Name to the sending routing rule

  2. In the Messages to affect section,

    select InboundOutboundInternal Sending Messages and Internal Receiving Messages 

  3. In the Envelope Filter section,

    Apply Envelope filter to affect only specific envelope receivers.

    – Select the Group Membership (only received mail) option from the list.

    – Select the Group of Vaultastic users from the list.

  4. Scroll down to decide action to be taken on the filtered messages.

    i. Select to Modify Message.

    ii. Select the Add X-Gm-Original-To header box

    iii. Scroll-down to Also Deliver to section and

    iv. Select the Add more recipient box to deliver a copy of each mail sent by the user to his/her respective archive account on Vaultastic.

    v. Click the Add link.

    vi. In the Recipients box,

    – Choose the Advanced option from the list

    – Select the Change route box

    – Select Vaultastic mail route defined from the list

    – Select the Add X-Gm-Original-To header box

     Vaultastic archives email messages sent/received to the Inbox folder of your primary mail account and ignores the spam email messages if you select the options Do not deliver spam to this recipient and Suppress bounces from this recipient. To archive all the messages received to your Inbox as well as the Spam folder, you need to deselect these options.

    – Scroll-down and Save the recipient details

  5. ADD SETTING to configure the rule for your domain.

  6. SAVE and update the rule configured for your organization.

Configure the Receiving Routing Rule 

The Receiving routing setting enables you to deliver inbound and internal-receiving delivery to Vaultastic.

Follow the steps mentioned below to configure a receiving routing rule for all users of your domain hosted on GSuite.

  1. Sign in to the Google Admin console.

  2. From the dashboard, go to Apps > G Suite > Gmail

  3. Scroll-down and choose Advanced settings.

  4. In the Organizations section, highlight your domain or the organizational unit for which you want to configure settings.

  5. Scroll down to the Routing section:

    • If the setting’s status is Not configured yet, click CONFIGURE (the “Add setting” dialog box displays).

    • If the setting’s status is Locally applied or Inherited,

      – click EDIT to edit an existing setting (the “Edit setting” dialog box displays),

      – or click ADD ANOTHER to add a new setting (the “Add setting” dialog box displays).

  1. Give Name to the receiving routing rule

  2. In the Messages to affect section,

    select InboundOutboundInternal Sending Messages and Internal Receiving Messages

  3. In the Envelope Filter section,

    Apply Envelope filter to affect only specific envelope receivers.

    – Select the Group Membership (only received mail) option from the list.

    – Select the Group of Vaultastic users from the list.

  4. Scroll down to decide action to be taken on the filtered messages.

    i. Select to Modify Message.

    ii. Select the Add X-Gm-Original-To header box

    iii. Scroll-down to Also Deliver to section and

    iv. Select the Add more recipient box to deliver a copy of each mail sent by the user to his/her respective archive account on Vaultastic.

    v. Click the Add link.

    vi. In the Recipients box,

    – Choose the Advanced option from the list

    – Select the Change route box

    – Select Vaultastic mail route defined from the list

    – Select the Add X-Gm-Original-To header box

    Vaultastic archives email messages sent/received to the Inbox folder of your primary mail account and ignores the spam email messages if you select the options Do not deliver spam to this recipient and Suppress bounces from this recipient. To archive all the messages received to your Inbox as well as the Spam folder, you need to deselect these options.

    – Scroll-down and Save the recipient details

  5. ADD SETTING to configure the rule for your domain.

  6. Save and update the rule configured for your organization.