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Outlook 2016 on Desktop


Configure an IMAP email account

To configure the Internet email account manually, follow these steps in the Add New Account dialog box:

  1. Select Manual setup or additional server types > Next.
  2. Select POP or IMAP > Next.
  3. Under User Information, configure the following settings:
    • In the Your Name box, type your full name.
    • In the Email Address box, type your full email address.
  4. Under Server Information, select IMAP in the Account Type box, configure the following settings:
    • In the Incoming mail server box, type the name of the server.
    • In the Outgoing mail server (SMTP) box, type the name of the outgoing email server. 
    • Don't know your server name? Access the online help to know the server settings required to configure your account. 
  5. Under Logon Information, configure the following settings:
    • In the User Name box, type your user name.
    • In the Password box, type the password.
    • If you want Outlook to remember your email account password, click to select the Remember password check-box.
  6. Click the More Settings button. 
  7. Provide Internet email settings.
  • On the General tab, enter the name of the account for your reference.
  • Select the Outgoing Server tab.
    • Enable the SMTP authentication by selecting the My outgoing server (SMTP) requires authentication check-box.
    • Choose the option to Use the same settings as my incoming mail server.
  • Select the Advanced tab. Enter Server port numbers and their type of connection to the server as given below
    • Incoming Server (IMAP): 993
    • Type of encrypted connection to the incoming server: SSL
    • Outgoing Server (SMTP) : 465
    • Type of encrypted connection to the outgoing server: SSL
    • Set the Root folder path to INBOX
    • Select the option Do not save the copies of sent items
  • Click OK to close the Internet Email Settings dialog box.
  • Outlook verifies the settings provided. On completing the tests successfully, Close the test status dialog box and click Next to continue.
  1. Select Next > Finish.


Configure a POP email account

To configure the Internet email account manually, follow these steps in the Add New Account dialog box:

  1. Select Manual setup or additional server types > Next.
  2. Select POP > Next.
  3. Under User Information, configure the following settings:
    • In the Your Name box, type your full name.
    • In the Email Address box, type your full email address.
  4. Under Server Information, select POP3 in the Account Type box, configure the following settings:
    • In the Incoming mail server box, type the name of the server.
    • In the Outgoing mail server (SMTP) box, type the name of the outgoing email server. 
    • Don't know your server name? Access the online help to know the server settings required to configure your account. 
  5. Under Logon Information, configure the following settings:
    • In the User Name box, type your user name.
    • In the Password box, type the password.
    • If you want Outlook to remember your email account password, click to select the Remember password check-box.
  6. Click the More Settings button. 
  7. Provide Internet email settings.
  • On the General tab, enter the name of the account for your reference.
  • Select the Outgoing Server tab.
    • Enable the SMTP authentication by selecting the My outgoing server (SMTP) requires authentication check-box.
    • Choose the option to Use the same settings as my incoming mail server.
  • Select the Advanced tab. Enter Server port numbers and their type of connection to the server as given below
    • Incoming Server (POP3): 995
    • Type of encrypted connection to the incoming server: SSL
    • Outgoing Server (SMTP) : 465
    • Type of encrypted connection to the outgoing server: SSL
  • Click OK to close the Internet Email Settings dialog box.
  • Outlook verifies the settings provided. On completing the tests successfully, Close the test status dialog box and click Next to continue. 
  1. Select Next > Finish.