Outlook 2016 on Desktop

Configure an IMAP email account

To configure the Internet email account manually, follow these steps in the Add New Account dialog box:

1. Select Manual setup or additional server types > Next.
2. Select POP or IMAP > Next.
3. Under User Information, configure the following settings:
   • In the Your Name box, type your full name.
   • In the Email Address box, type your full email address.
4. Under Server Information, select IMAP in the Account Type box, configure the following settings:
   • In the Incoming mail server box, type the name of the server.
   • In the Outgoing mail server (SMTP) box, type the name of the outgoing email server. 
   • Don't know your server name? Access the online help to know the server settings required to configure your account. 
5. Under Logon Information, configure the following settings:
   • In the User Name box, type your user name.
   • In the Password box, type the password.
   • If you want Outlook to remember your email account password, click to select the Remember password check-box.
6. Click the More Settings button. 
7. Provide Internet email settings.

• On the General tab, enter the name of the account for your reference.
• Select the Outgoing Server tab.
  • Enable the SMTP authentication by selecting the My outgoing server (SMTP) requires authentication check-box.
  • Choose the option to Use the same settings as my incoming mail server.
• Select the Advanced tab. Enter Server port numbers and their type of connection to the server as given below
  • Incoming Server (IMAP): 993
  • Type of encrypted connection to the incoming server: SSL
  • Outgoing Server (SMTP) : 465
  • Type of encrypted connection to the outgoing server: SSL
  • Set the Root folder path to INBOX
  • Select the option Do not save the copies of sent items
• Click OK to close the Internet Email Settings dialog box.
• Outlook verifies the settings provided. On completing the tests successfully, Close the test status dialog box and click Next to continue.

8. Select Next > Finish.

Configure a POP email account

To configure the Internet email account manually, follow these steps in the Add New Account dialog box:

1. Select Manual setup or additional server types > Next.
2. Select POP > Next.
3. Under User Information, configure the following settings:
   • In the Your Name box, type your full name.
   • In the Email Address box, type your full email address.
4. Under Server Information, select POP3 in the Account Type box, configure the following settings:
   • In the Incoming mail server box, type the name of the server.
   • In the Outgoing mail server (SMTP) box, type the name of the outgoing email server. 
   • Don't know your server name? Access the online help to know the server settings required to configure your account. 
5. Under Logon Information, configure the following settings:
   • In the User Name box, type your user name.
   • In the Password box, type the password.
   • If you want Outlook to remember your email account password, click to select the Remember password check-box.
6. Click the More Settings button. 
7. Provide Internet email settings.

• On the General tab, enter the name of the account for your reference.
• Select the Outgoing Server tab.
  • Enable the SMTP authentication by selecting the My outgoing server (SMTP) requires authentication check-box.
  • Choose the option to Use the same settings as my incoming mail server.
• Select the Advanced tab. Enter Server port numbers and their type of connection to the server as given below
  • Incoming Server (POP3): 995
  • Type of encrypted connection to the incoming server: SSL
  • Outgoing Server (SMTP) : 465
  • Type of encrypted connection to the outgoing server: SSL
• Click OK to close the Internet Email Settings dialog box.
• Outlook verifies the settings provided. On completing the tests successfully, Close the test status dialog box and click Next to continue. 

8. Select Next > Finish.

Set your default email account for sending new email

Refer to the steps mentioned here to set your default email account for sending new email