Vaultastic Store Overview

Note: The Vaultastic Inactive Store will henceforth be called the Vaultastic Open Store. During the transition, you will find references for both names within the documentation and other communications.


Vaultastic is a cloud-based enterprise information archival and management solution. Vaultastic has two stores into which your data can be archived. These are the Active Store used to archive for email data which is required to be accessed frequently and quickly. The Vaultastic Open Store is where you can preserve data in files which is accessed infrequenty. 

Vaultastic Store Overview

Active Store

The contents of the Active Store are emails that are searchable and accessible via the eDiscovery interface of Vaultastic. The Active Store is organized in different Vaults corresponding to mailboxes on the primary email domain.

Open Store

The contents of the Open Store are files. The contents of the Open Store are searchable using the file names using the Open Storage Application

Difference Between the Active and Open Store in Vaultastic

Active StoreOpen Store
  • Email data which is frequently accessed.
  • Files and backups which are infrequently accessed.

  • Email
  • Data files
  • The Active Store is organized as Vaults. Vaults correspond to the email ids on the primary mail server.
  • A single folder per Vaultastic domain. 
Methods of Upload
Methods of Download
  • Mails are searchable using sender, recipients, date, and keywords
  • Search using the file name and browsing to the file with the content list
Operations allowed
  • Download, export (in PST or EML formats), upload to Ideolve, reply, reply all, forward, and forward as attachment
  • Move to Active, Download, delete

When to use the Vaultastic Active Store

Case 1: Archiving live mail data using the journaling or forwarding or BCC feature of the primary mail server

If you want to archive messages using the journaling, BCC, or forwarding feature of the primary server, the data has to be uploaded to the Active Store.

Case 2: You want to search through data available in data files such as EML, PST, Maildir or MBOX

If you want to be able to search through data files for specific mail using search criteria such as sender, recipients, keywords or date ranges, the data has to be in the Active Store of Vaultastic.

Case 3: You want to collect data in mailboxes on the mail servers and make it searchable

If you want to backup the mailbox content on the primary server and make the content searchable, then the data has to be uploaded to the Vaultastic Active Store using LegacyFlo.

When to use the Vaultastic Open Store

Case 1: Upload  files to a Cloud Store

If your organization is looking for a low-cost option to save these files on the cloud, then the Vaultastic Open Store is a good option.

Case 2: You want to reduce the size of mailboxes on the primary store but do not want to make the email data searchable

Suppose you are looking to reduce the mailboxes' size on the primary mail server but have not enabled live mail archiving to Vaultastic Active Store. In that case, you can use LegacyFlo to upload data directly from the mailboxes on the primary mail server to the Inactive Store. 

Case 3: You are looking at reducing the size of Vaults on the Active Store

You have enabled live mail archiving from your mail server to the vaults on the Active Store and now are looking at reducing the Active Storage usage without deleting the data. In this case, you can move data from the Active Store to the Open Store using LegacyFlo.

Case 4: You are looking to backup data from other sources such as GDrive

You can use a LgeacyFlo request to backup data from GDrive and other sources to the Vaultastic Open Store.