Overview
Your use of the Google Workspace applications such as GMail, Google Chat and GDrive generate a lot of valuable data that should be archived for data backup, supervision or compliance use cases.
Vaultastic can be configured to receive, store and index email, file and chat data in various stores depending on the data type and the frequency of access.
There are different ways to ingest this data automatically or manually to the various Vaultastic stores as shown in the table below
Data Source | Destination Vaultastic Store | Description |
---|---|---|
Live Email transactions | Active Store | To make sure that a copy of every mail transacted by selected or all users is automatically copied to the Vaultastic Active Store, the mail routing rules on GMail are used. The one-time setup to configure this automation is as documented here. |
Email already delivered to user's mailboxes. | Active, Open or Deep Store | Email residing in users mailboxes can be copied from the mailboxes to the Vaultastic Active, Open or Deep Stores using the appropriate LegacyFlo request types. The details of copying this data to Vaultastic Open or Deep Store is given here. The details of copying the data to Vaultastic Active Store is given here. |
Email exported from mailboxes and stored in EML/PST files. | Active, Open or Deep Store | Email data already in PST files can be uploaded to the Vaultastic Open Store. There are multiple ways to upload to the Open/Deep Store as given here. Once uploaded to Open or Deep Store, this data can be activated by copying to the Active Store. |
Google chat communication data | Active, Open or Deep Store | Google Chat communication data can be archived to Vaultastic for supervision, long term data protection and compliance needs. LegacyFlo requests can be used to archive Direct or Space chats of selected or all users on the Google Workspace filtered by a start and end date. LegacyFlo converts the chats into emails which can be uploaded to the Vaultastic Active or the Vaultastic Open and Deep Stores. Refer to the following documents for details: GOOGLECHAT-S3-PST, GOOGLECHAT-S3-ZIP and GOOGLECHAT-VAULTASTIC4 |
Drive data | Open or Deep Store | GDrive data can be uploaded to the Vaultastic Open or Deep Store using LegacyFlo as mentioned here. |
Getting started
Getting started is a few easy steps as mentioned below:
Step 1: Create one or more Groups on Google Workspace to collect the user lists for whom you want to backup data.
Step 2: Set up the routing rules to safeguard live mail flow.
Step 3: Generate API access keys to access required data and register with LegacyFlo.
Step 4: Define LegacyFlo schedules to automatically backup GDrive and Google Chat data.
Step 5: One-time upload of old data from users mailboxes / drives or chat using LegacyFlo