MithiDocs

LegacyFlo Requests Dashboard

Overview

Vaultastic uses LegacyFlo for the following:

  1. Storage Management Automation - to copy data from Active Sore to the Inactive Store, and to remove Active data which has been copied to the Inactive Store
  2. Remove data from the Active Store for vaults that have been deleted
  3. Fulfill end user export requests from the Active Store

As a Vaultastic Domain Administrator, you can use the LegacyFlo Requests Dashboard to check the status of these requests without having to login to the LegacyFlo application.

NOTES: 

  1. There will be no data available prior to 1st Aug 2022.
  2. The dashboard will not show any requests initiated by you using the LegacyFlo interface. For the status on those requests, please log in to LegacyFlo application

Accessing the LegacyFlo Requests Dashboard

Login to your Vaultastic domain using an id with admin rights. By default, the postmaster id of your Vaultastic domain has admin rights.

From the Application switch on the left, click on the icon for the LegacyFlo Requests Dashboard.

The dashboard will be launched in a new browser tab.

Using the dashboard to monitor the requests

Storage Management Automation Requests

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the type of request to be monitored. For automation, there are two types of requests. First to copy data from the Active to Inactive Stores and the second to remove the copied data from the Active. The types corresponding to these are Copy to Inactive and Remove from Active respectively.

In the control that allows you to select the Month and Year, select the Month and Year. 

Note: This period is not for the job submission or execution, it is for the data archived.  For example, if you select Jan 22, then the requests listed will be related to the data archived on the Active Store for the whole month Jan '22. From the dashboard, you will be able to determine whether the data is still on the Active Store, copied to Inactive Store, or removed from the Active Store after copying.

On selecting any of the automation requests, the table for all the vaults will be shown. The following details are available in the table.

Request ID The LegacyFlo Request ID. 
Request Title Description of the Request
Year Year of data under consideration
Month Month of data under consideration
Vault ID Vault ID - this request is used to copy the data for this vault
Submission Time Submission date and time when the LegacyFlo request was submitted
Status Status of the request.
Note: The request is automatically updated once a week on every Sunday morning IST

Note: To download the details, click on the download icon next to the title

Delete Vault Requests

When vaults are deleted from the Active Store, LegacyFlo requests are generated to remove the associated storage from the Active Store. The status of these requests can be seen by selecting Delete vaults from Active type.

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the Delete vaults from Active type.

In the control that allows you to select the Month and Year, select the Month and Year. This will list all the vault deletion requests submitted in that month. Requests are generated as soon as an admin deletes a vault.

The table will show the following information

Request ID The LegacyFlo Request ID
Vault ID Vault ID - this request is used to copy the data for this vault
Submission Time Submission date and time when the LegacyFlo request was submitted
Status Status of the request.
Note: The request is automatically updated once a week on every Sunday morning IST

Note: To download the details, click on the download icon next to the title

Export Requests from the Vaultastic EDiscovery Interface

Users accessing their vaults can search for data on the Active Store and export in PST/EML files. This request to export data is fulfilled using LegacyFlo. Vaultastic automatically fires these requests.

If you are a Vaultastic admin, then you can view the status of these requests by selecting Export.

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the Export type.

In the control that allows you to select the Month and Year, select the Month and Year. This will list all the export requests submitted in that month. Requests are generated as soon as user submits an export request from the eDiscovery application.

The table will show the following information

User ID The vault id used to login to the eDiscovery app and generate the export request
Export Type The export type selected by the user
Files to export The number of emails selected to be exported
Batch Job ID The LegacyFlo Batch Job ID
Submission Time The time of submitting the request to LegacyFlo
Updated At The time at which the request status was updated
Status Status of the LegacyFlo request
Details Status details
Files exported No of emails exported (visible only of the Export type selected is PST)
Size exported Size of the exported data