LegacyFlo Requests Dashboard

Note: The Vaultastic Inactive Store will henceforth be called the Vaultastic Open Store. During the transition, you will find references for both names within the documentation and other communications.

Overview

Vaultastic uses LegacyFlo for the following:

1. Storage Management Automation - to copy data from Active Sore to the Open Store, and to remove Active data which has been copied to the Open Store
2. Remove data from the Active Store for vaults that have been deleted
3. Fulfill end user export requests from the Active Store
4. Extract data from PST/EML in ZIP files present on the Open Store

As a Vaultastic Domain Administrator, you can use the LegacyFlo Requests Dashboard to check the status of these requests without having to login to the LegacyFlo application.

NOTES: 

1. There will be no data available prior to 1st Aug 2022.
2. The dashboard will not show any requests initiated by you using the LegacyFlo interface. For the status on those requests, please log in to LegacyFlo application

Accessing the LegacyFlo Requests Dashboard

Login to your Vaultastic domain using an id with admin rights. By default, the postmaster id of your Vaultastic domain has admin rights.

From the Application switch on the left, click on the icon for the LegacyFlo Requests Dashboard.

The dashboard will be launched in a new browser tab.

Using the dashboard to monitor the requests

Storage Management Automation Requests

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the type of request to be monitored. For automation, there are two types of requests. First to copy data from the Active to Open Stores and the second to remove the copied data from the Active. The types corresponding to these are Copy to Open and Remove from Active respectively.

In the control that allows you to select the Month and Year, select the Month and Year. 

Note: This period is not for the job submission or execution, it is for the data archived.  For example, if you select Jan 22, then the requests listed will be related to the data archived on the Active Store for the whole month Jan '22. From the dashboard, you will be able to determine whether the data is still on the Active Store, copied to Open Store, or removed from the Active Store after copying.

On selecting any of the automation requests, the table for all the vaults will be shown. The following details are available in the table.

Note: To download the details, click on the download icon next to the title

Delete Vault Requests

When vaults are deleted from the Active Store, LegacyFlo requests are generated to remove the associated storage from the Active Store. The status of these requests can be seen by selecting Delete vaults from Active type.

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the Delete vaults from Active type.

In the control that allows you to select the Month and Year, select the Month and Year. This will list all the vault deletion requests submitted in that month. Requests are generated as soon as an admin deletes a vault.

The table will show the following information

Note: To download the details, click on the download icon next to the title

Export Requests from the Vaultastic EDiscovery Interface

Users accessing their vaults can search for data on the Active Store and export in PST/EML files. This request to export data is fulfilled using LegacyFlo. Vaultastic automatically fires these requests.

If you are a Vaultastic admin, then you can view the status of these requests by selecting Export.

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the Export type.

In the control that allows you to select the Month and Year, select the Month and Year. This will list all the export requests submitted in that month. Requests are generated as soon as user submits an export request from the eDiscovery application.

The table will show the following information

Open Store Data Extraction requests

When you submit a request to Extract data from PST or EML in ZIP files on the Open Store, a corresponding LegacyFlo request is created in your LegacyFlo account. Vaultastic automatically fires these requests.

From the top right corner of the dashboard, select the domain from the drop-down list

In the row below, select the Open Store Extract type.

In the control that allows you to select the Month and Year, select the Month and Year. This will list all the extract requests submitted in that month. Requests are generated as soon as user submits an extract request from the eDiscovery application.

The table will show the following information