Vaultastic Dashboard for Storage and Archival Insights

Overview

The Vaultastic Usage dashboard gives you a day by day summary of the usage of the Vaultastic Stores as well as the vaults created.

The dashboard is divided in 4 sections as follows:

• Access
• Active Store
• Open Store
• Deep Store

Accessing the Vaultastic Usage Dashboard

To access the Vaultastic usage dashboard

1. Log in to the Vaultastic domain using the credentials of a vault with an admin role
2. From the Application switch on the left, click on the Usage Dashboard icon
3. The dashboard will open in a new tab
4. The list of your Vaultastic domains will be accessible in a drop-down list in the top-right corner of the dashboard. By default, your first Vaultastic domain will be selected
5. From the top right corner,
   1. Choose the domain from the drop down list. 
   2. If you want to see statistics for all the domains in your organization, toggle the Show Organization Data switch.
   3. Use the icons to go to the required section

Access

The Access section can be used to get the vault details for a particular month. Vaults are used for accessing Vaultastic.

• From the right hand side of the section, choose between Daily and Monthly.
• If you choose Daily, 
  • You can select the Month and Year. The access details for each day of the month will be shown.
  • The details can be viewed in a graphical format by selecting Chart option and as a table by selecting the Table option in the toggle switch at the top center of the section.
  • The graphical format only shows total vaults with self-service or full access. If you are under a PPU Prepaid or Contract payment option, then the purchased quantity will also be shown on the graph.
  • If you have chosen Show Organization Data, then the tabular format shows only total vaults with self-service or full access. To see other details such as vaults added, deleted etc., unselect "Show Organization Data" and select the Table view  option.
  • If the data for that month has been collected, then it will be shown in the table below, with the last day of the month being the first row of the table. If there is no data collected, then it will be indicated with a dash (-).
  • The table details for a domain are as below:

    Column	Description
    Date	The date
    Total vaults	The total vaults present for each date. Click on the cell to see the vault details in the detail view on the right side.
    Self Service vaults	The vaults with self-service access for each date. Click on the cell to see the vault details in the detail view on the right side.
    Full access vaults	The vaults with full access for each date. Click on the cell to see the vault details in the detail view on the right side.
    No access vaults	The vaults with no access for each  date. Click on the cell to see the vault details in the detail view on the right side.
    Added vaults	The vaults that were added for each day. These could have been added by the admin using the admin panel, or created automatically. Click on the cell to see the vault details in the detail view on the right side.
    Missing vaults	The list of vaults for whom the mail was not archived for each day. Click on the cell to see the vault details in the detail view on the right side.
    Deleted vaults	The vaults that were deleted by the admin on the given day. Click on the cell to see the vaults details in the detail view on the right side.

• If you choose Monthly,
  • You can select the Year 
  • The total number of vaults with self-service or full access for the month will be shown in both the tabular as well as the graphical format. The unit will be User_days.

Active Store

To get the Active Store summary, scroll down to the Active Store section.

• From the right hand side of the section, choose between Daily and Monthly.
• If you choose Daily, 
  • You can select the Month and Year. The Active Store details for each day of the month will be shown.
  • The details can be viewed in a graphical format by selecting Chart option and as a table by selecting the Table option in the toggle switch at the top center of the section
  • The graphical format only shows Total Storage. If you are under a PPU Prepaid or Contract payment option, then the purchased quantity will also be shown on the graph.
  • If you have chosen "Show Organization Data", then the tabular format shows Total Storage. To see other details such as storage added etc., unselect "Show Organization Data" and select the Table view  option.
  • If the data for that month has been collected, then it will be shown in the table below, with the last day of the month being the first row of the table. If there is no data collected, then it will be indicated with a dash (-).
  • The daily tabular data for a domain shows the following

    Column	Description
    Date	Date
    Total Storage	The total Active Store storage consumed for each day.
    Storage Added	The Active Store storage added for each day.
    Total Mails	The total mails on the Active Store for each day
    Mails added	The number of mails added for each day

• If you choose Monthly,
  • You can select the Year 
  • The Active Store Usage for the month in GB_days will be shown in both the tabular as well as the graphical format.

Open Store

To get the Open Store summary, scroll down to the Open Store section

• From the right hand side of the section, choose between Daily and Monthly.
• If you choose Daily, 
  • You can select the Month and Year. The Open Store details for each day of the month will be shown.
  • The details can be viewed in a graphical format by selecting Chart option and as a table by selecting the Table option in the toggle switch at the top center of the section
  • The graphical format only shows Total Storage. If you are under a PPU Prepaid or Contract payment option, then the purchased quantity will also be shown on the graph.
  • If you have chosen "Show Organization Data", then the tabular format shows Total Storage. To see other details such as storage added etc., unselect "Show Organization Data" and select the Table view  option.
  • If the data for that month has been collected, then it will be shown in the table below, with the last day of the month being the first row of the table. If there is no data collected, then it will be indicated with a dash (-).
  • The details in the table are as described below:

    Column	Description
    Date	Date
    Total Storage	The total Open Store storage consumed for each day.
    Storage Added	The Open Store storage added for each day.
    Total Files	The total files on the Open Store for each day
    Files Added	The number of Files added for each day

• If you choose Monthly,
  • You can select the Year 
  • The Open Store usage for the month in GB_days will be shown in both the tabular as well as the graphical format.

Deep Store

To get the Deep Store summary, scroll down to the Deep Store section.

• From the right hand side of the section, choose between Daily and Monthly.
• If you choose Daily, 
  • You can select the Month and Year. The Deep Store details for each day of the month will be shown.
  • The details can be viewed in a graphical format by selecting Chart option and as a table by selecting the Table option in the toggle switch at the top center of the section
  • The graphical format only shows Total Storage. If you are under a PPU Prepaid or Contract payment option, then the purchased quantity will also be shown on the graph.
  • If you have chosen "Show Organization Data", then the tabular format shows Total Storage. To see other details such as storage added etc., unselect "Show Organization Data" and select the Table view  option.
  • If the data for that month has been collected, then it will be shown in the table below, with the last day of the month being the first row of the table. If there is no data collected, then it will be indicated with a dash (-).
  • The details in the table are as described below:

    Column	Description
    Date	Date
    Total Storage	The total Deep Store storage consumed for each day.
    Storage Added	The Deep Store storage added for each day.
    Total Files	The total files on the Deep Store for each day
    Files Added	The number of files added for each day

• If you choose Monthly,
  • You can select the Year 
  • The Deep Store usage for the month in GB_days will be shown in both the tabular as well as the graphical format.