Audit Trails

Overview 

The Audit Trails Dashboard provides visibility into critical operations performed by users within Vaultastic.

It allows administrators to monitor activity across the following Vaultastic applications:

• Admin Panel

• Active Store eDiscovery application

• Open Store application

• Deep Store application

• Customer Account application

The dashboard helps administrators:

• track administrative and user actions

• review operational activity

• investigate changes made in Vaultastic

• maintain an audit record of system usage

Audit records can be viewed either as summary statistics or as detailed operation logs.

Accessing the Audit Trails Dashboard 

To access the Audit Trails Dashboard:

1. Log in to your Vaultastic domain using a Vault ID with administrator privileges.
   By default, the postmaster ID of the Vaultastic domain has admin rights.

2. From the Application Switch on the left side of the interface, click the Audit Trails Dashboard icon.

3. The dashboard opens in a new browser tab.

Viewing Audit Trail Data 

Once the dashboard is open, you can filter and view audit data.

From the top-right corner of the dashboard:

1. Select the domain from the drop-down list.

   • To view audit data for a single domain, select the domain and disable Show Organization Data.

   • To view audit data across all domains in the organization, enable Show Organization Data.

2. Select the application whose audit records you want to review.

3. Choose the Year and Month for which audit records should be displayed.

From the top-left corner, choose the display format:

• Stats – summary statistics of operations

• Logs – detailed audit records

Viewing Audit Statistics 

The Stats view provides a summary of the number of critical operations performed by users in the selected application.

You can display the statistics as:

• Chart view – graphical representation of operation counts

• Table view – tabular representation of operation counts

Statistics can also be downloaded using the download option available in the top-right corner of the section.

Viewing Audit Logs 

The Logs view displays detailed records of user operations.

Logs are shown in a tabular format and include details about each action performed in the selected application.

You can customize and filter the logs as follows:

Customize Columns

Use the Columns drop-down menu to select or remove fields displayed in the table.

Filter Logs

Click the Search (magnifying glass) icon to filter logs by:

• Date (within the selected month)

• Actor (user who performed the operation)

• Operation type

Time Zone Display

Audit records are displayed in UTC time by default.

Use the time zone toggle to display timestamps in the local time zone.

Clear Filters

Click Clear Filter to remove applied filters.

Download Logs

Audit logs can be downloaded using the download icon located in the top-right corner of the dashboard.

Audit Trail Views

Applications Covered by Audit Trails