Open Store Data Management

Note: The Vaultastic Inactive Store will henceforth be called the Vaultastic Open Store. During the transition, you will find references for both names within the documentation and other communications.

Uploading data to the Vaultastic Open Store

Data can be uploaded to the Vaultastic Open Store using one or more methods. The most appropriate method depends on the volume and frequency of data to be uploaded

Method 1: Upload using the Vaultastic Open Store application

Files accessible via your desktop can be uploaded to the Open Store using the Open Store Application. This application is available to the domain administrators of the Vaultastic domain.  This option is suitable when the volume of data to be uploaded at a time is small. 

Method 2: Using a LegacyFlo request

LegacyFlo can be used to retrieve, convert and upload files to the Vaultastic Open Store. For example, LegacyFlo requests can be used to

• Retrieve data from mailboxes and convert to PST or ZIP with EML files on the Open Store
• Retrieve data from user's drives and convert to ZIP files on the Open Store
• Retrieve data from FTP servers and upload to the Open Store
• Retrieve data from Vaultastic Active Store and convert to PST or ZIP with EML files on the Open Store
• Retrieve data from other sources such as Sharepoint Documents, Team or Google Chats etc and upload to ZIP files on the open store
• Move or copy files from Vaultastic Deep Store
• Move or copy from S3 buckets

Method 3: AWS Snow Devices

For one-time migration of large volumes of data from an in-prem setup to the Vaultastic Open Store, it is advisable to use the AWS Snowcone or Snowball to transport data from your data center to the AWS data center in the selected region. For details, contact Mithi Support.

Note: Additional charges apply when using a snow device to upload data to Open Store.

Method 4: Using AWS Data Sync

For continuous or one-time migration of medium to large volumes of data, the AWS Data Sync service can also be used.  For details of pre-requistes and setup, refer to this document.

Method 5: Using a third party tool such as the S3 browser

The final option is to download and install a third-party tool such as the S3 browser on your desktop to upload the files.

To upload using a third party tool, you need to download  an access key to the underlying S3 bucket on which the Open Store for your domain is hosted. This key has to be registered with the third party tool. Broadly, there are two steps in uploading the raw data using a third party tool such as the S3 browser.

• Configure the S3 browser on your machine and create an external bucket

• Upload files

Note: Any 3rd party tools required to upload data to the S3 bucket, including those recommended have to be purchased by you, the customer.

Methods for searching through data files on Vaultastic Open Store

• The Vaultastic Open Store is a store where you are preserving data in form of compressed data files such as PST files and ZIP files.
• To search for and extract data within the files stored on the Open Store, use the following steps
  1. Identify the data file using the file name or last modified date and fetch it. Filenames on the Open Store should have information that will help you identify the users/source with which the data is associated and also the time period.
  2. Locate the data using the content-list or meta data file. 
     1. For data uploaded to the Open Store using LegacyFlo requests, a  CSV file is generated in addition to the compressed data file.
     2. This CSV file has the list of contents of the corresponding data file. 
     3. The content-list files have the same name as the associated data files and have the .csv extension. 
     4. For a data file with emails (such as EML ZIP or PST), the content-list file will have the date, sender, recipient and subject for each mail within the data file.
     5. For a ZIP file having files from sources such as GDrive or OneDrive, the content list will have the file details such as name, size, etc.
  3. Search through the content list by clicking on the Eye icon shown next to the file.
  4. Once you have identified the file containing the data you are looking for, there are multiple methods of extracting or downloading the data as mentioned in the table below.

• NOTE: If it is difficult to identify the data files, then the best way would be to use the LegacyFlo jobs of EML-EXTRACT or  PST-EXTRACT (Method 3) to search for and extract the required mails into a EML ZIP file on the Open Store.

Methods for Downloading data from Vaultastic Open Store

There are multiple ways to download data from the Open Store using the Vaultastic Open Store App, a third party tool such as the S3browser or using the AWS Snowball device.

The choice depends on the volume of data to be download. The table below gives the details of each method.

Data retention on the Vaultastic Open Store

The minimum period for which data has to be retained on the Deep Store is three months.