The contents of the Active Store are emails that are searchable and accessible via the eDiscovery interface of Vaultastic. The Active Store is organized in different Vaults corresponding to mailboxes on the primary email domain.
When to use the Vaultastic Active Store
Case 1: Archiving live mail data using the journaling or forwarding or bcc feature of the primary mail server
If you want to archive messages using the journaling, bcc or forwarding feature of the primary server, the data has to be uploaded to the Active Store.
Case 2: You want to search through data available in data files such as EML, PST, Maildir or MBOX
If you want to be able to search through data files for specific mail using search criteria such as sender, recipients, keywords or date ranges, the data has to be in the Active Store of Vaultastic.
Case 3: You want to collect data in mailboxes on the mail servers and make it searchable
If you want to backup the mailbox content on the primary server and make the content searchable, then the data has to be uploaded to the Vaultastic Active Store using LegacyFlo.
Uploading data to the Vaultastic Active Store
|
Source V3 |
Methods of upload |
|---|---|
| Import Data files - EML / MBOX / MAILDIR / PST |
Part 1: Upload to an S3 bucket using S3 browser on Windows or s3cmd/s4cmd on Linux OR Snowball for large data Part 2: Convert to Active Store format using Legacy Flo |
| Google Workspace (formerly GSuite) using OAuth | LegacyFlo |
| Mailboxes accessible using IMAP | LegacyFlo |
| Vaultastic Inactive Storage | LegacyFlo |
Methods for Downloading data from Vaultastic Active Store
Retrieving one mail at a time
Single mail can be downloaded or forwarded using the Archive or the eDiscovery view by end users logging into their vaults
Retrieving mail in bulk
For bulk retrieval, there are two options available
- Using the export feature of the eDiscovery interface of Vaultastic
- Using LegacyFlo service to extract data to S3
The comparison between these 2 options is as given below:
| eDiscovery in Vaultastic | LegacyFlo | |
|---|---|---|
| Access to the feature | Available to all users in Vaultastic via the eDiscovery interface |
Available to the administrators of the organization as follows: Vaultastic Version 3: MITHI-S3-ZIP-V3 request. Vaultastic Version 4: VAULTASTIC4-S3-PST or VAULTASTIC4-S3-ZIP |
| Output format | EML or PST in zip files |
Vaultastic Version 3: EML in zip files Vaultastic Version 4: EML in zip or PST |
| Content | The search results are exported. Depending on the search, the contents can be across folders. Depending on the user access the content can be across vaults. |
The content of a single vault is exported with a single LegacyFlo request. To download from multiple vaults, multiple requests will have to be submitted. Can export entire vault content or narrow down by specifying date range and source folder. |
| Mail Size Limits | If the search results contain mail greater than10MB, they will be skipped | No limits on mail size |
| Export size limit |
Vaultastic Version 3: 5 GB Vaultastic Version 4: 45GB The export is not allowed if the serach result size is more than the max allowed size |
45 GB |
| Zip size limit | Configurable. If the total export is greater than the max size, multiple zip files are created |
A single zip file will be created |
| Access to the exported content | The links to exported content is shared via email. The links are valid for 7 days. | The exported content is created in an S3 bucket in your account and can be downloaded using a tool such as S3browser. |
| Monitoring (For long-running jobs) | Not Available | Available via LegacyFlo interface |
| Performance | Medium | Fast |
| Cost | As per LegacyFlo export | As per LegacyFlo backup to S3 cost |
| Best suited for | Vaultastic end users wanting to retrieve a few mail found using the eDiscovery interface | Admins wanting to retrieve entire vault contents or a large number of mails. |