Overview
The Vaultastic Usage Dashboard provides administrators with visibility into how Vaultastic is being used across their organization.
The dashboard helps administrators monitor:
Vault access and usage
Email archive growth
File archive growth
Storage consumption across Vaultastic stores
The dashboard is divided into four sections:
Access
Active Store
Open Store
Deep Store
Each section allows administrators to review statistics in Daily or Monthly view and display the information as charts or tables.
Monitoring this dashboard regularly helps ensure that archival operations are running as expected and that storage usage remains within planned limits.
Accessing the Usage Dashboard
To open the Usage Dashboard:
Log in to your Vaultastic domain using an admin Vault ID.
From the Application Switch, click the Usage Dashboard icon.
The dashboard opens in a new browser tab.
At the top-right corner of the dashboard:
Select the required Vaultastic domain from the drop-down list.
Enable Show Organization Data to display aggregated statistics across all domains in the organization.
Use the navigation icons to switch between the dashboard sections.
Viewing Dashboard Data
Each dashboard section supports two viewing modes.
Daily View
Displays usage statistics for each day of a selected month and year.
Monthly View
Displays aggregated usage statistics for each month of a selected year.
The data can be displayed in two formats:
Chart View – graphical summary of usage trends
Table View – detailed statistics
If Show Organization Data is enabled, the table view displays aggregated totals across all domains.
If data is not available for a given date, the dashboard displays –.
Access Section
The Access section shows statistics related to vault usage.
Vaults represent the identities used to access archived data in Vaultastic.
This section helps administrators monitor:
the number of active vaults
vault access types
vault creation and deletion activity
vaults where archival may be missing
Access Metrics
| Column | Description |
|---|---|
| Date | Date of the record |
| Total Vaults | Total number of vaults present on that date |
| Self Service Vaults | Vaults with self-service access |
| Full Access Vaults | Vaults with full access permissions |
| No Access Vaults | Vaults without assigned access |
| Added Vaults | Vaults created on that day |
| Missing Vaults | Vaults where email archival did not occur on that day |
| Deleted Vaults | Vaults removed by an administrator |
Click any cell in the table to view vault details in the detail panel.
Monthly usage is measured in User_days, which represents the number of vaults active over time.
Active Store Section
The Active Store section shows usage statistics for the email archive.
This section helps administrators monitor:
email archive growth
storage consumption
daily email ingestion activity
Active Store Metrics
| Column | Description |
|---|---|
| Date | Date of the record |
| Total Storage | Total storage used in the Active Store |
| Storage Added | Storage added during the day |
| Total Mails | Total number of archived emails |
| Mails Added | Number of emails added during the day |
Monthly Active Store usage is displayed in GB_days, representing storage consumption over time.
Open Store Section
The Open Store section provides statistics about archived files stored in the Open Store.
This section helps administrators monitor:
file archive growth
file ingestion activity
Open Store storage usage
Open Store Metrics
| Column | Description |
|---|---|
| Date | Date of the record |
| Total Storage | Total storage used in the Open Store |
| Storage Added | Storage added during the day |
| Total Files | Total number of files stored |
| Files Added | Number of files added during the day |
Monthly Open Store usage is displayed in GB_days.
Deep Store Section
The Deep Store section provides statistics about long-term archived data.
This section helps administrators track:
Deep Store storage usage
archived file growth
long-term storage trends
Deep Store Metrics
| Column | Description |
|---|---|
| Date | Date of the record |
| Total Storage | Total storage used in the Deep Store |
| Storage Added | Storage added during the day |
| Total Files | Total number of files stored |
| Files Added | Number of files added during the day |
Monthly Deep Store usage is displayed in GB_days.
Recommended Usage
Administrators should review the Usage Dashboard periodically to:
verify that archival operations are running normally
monitor storage growth
detect ingestion issues
review vault usage trends
Regular monitoring helps ensure reliable archival and predictable storage usage.