Overview
Before deploying Vaultastic in production, administrators should verify that the system is fully configured and operational.
Production readiness ensures that :
- All required data sources are connected and ingesting data
- Continuous archival is functioning without gaps
- Storage lifecycle policies are configured and enforced
- Monitoring, alerting, and governance controls are active
- Security, access control, and compliance configurations are validated
Completing these checks ensures Vaultastic can operate reliably in a production environment.
Pre-Requisites
Before starting readiness validation, confirm:
Administrative Readiness
- Admin access to Vaultastic is available
- Required roles (Admin, Compliance, Operations) are assigned
- Change management approvals (if applicable) are completed
Infrastructure Readiness
- Network connectivity to all data sources is verified
- Required firewall rules / allowlists are configured
- API access permissions (Microsoft, Google, AWS, etc.) are approved
Documentation Readiness
- Connectors are configured using the setup connectors guide
- Review supported data sources and configurations
Verify Data Source Connectivity
Confirm that all required organizational data sources are connected.
Typical sources include:
Microsoft 365 or Google Workspace
SMTP / IMAP mail servers
Teams or Google Chat
OneDrive or Google Drive
SharePoint
NAS or FTP servers
Cloud object storage (S3, Azure Blob, GCS)
business applications such as CRM or helpdesk systems
Verify
Connectors are configured for each source
Test data has been archived successfully
Ingestion jobs run without errors
Injestion tasks are complete
Confirm Continuous Archival
Vaultastic should continuously capture new data generated by connected systems.
Verify that:
Email journaling or routing rules are active
Collaboration ingestion jobs are scheduled
File archival jobs are configured
LegacyFlo ingestion requests complete successfully
This confirms that new data is archived automatically.
Verify Storage Lifecycle Configuration
Vaultastic manages storage costs by automatically moving aging data between tiers.
Confirm that:
Active Store retention duration is defined
Automatic movement to Open or Deep Store is enabled
Lifecycle automation jobs are functioning correctly
Monitor Connector Credentials
Vaultastic connectors rely on external credentials to access data sources.
Examples include:
Microsoft Graph API credentials
Google Workspace service accounts
AWS S3 access keys
Azure Blob storage credentials
Google Cloud service accounts
Confirm that:
Credential inventory is maintained
Credential expiry dates are tracked
Renewal procedures are documented
Expired credentials will stop archival from that source.
Monitor Ingestion Health
Administrators should monitor ingestion activity regularly.
Verify that:
Email ingestion volumes match expected activity
LegacyFlo jobs do not show repeated failures
Authentication or connectivity errors are not present
Monitor Storage Usage
Vaultastic usage dashboards provide visibility into storage consumption.
Administrators should monitor:
Active Store usage
Open Store usage
Deep Store usage
overall storage growth trends
This ensures lifecycle policies are working correctly.
Configure Access Controls
Vaultastic access should align with organizational security policies.
Verify that:
Administrative access is restricted
Compliance teams have Full Access
Operational users have Self Service access where appropriate
Schedule Operational Reviews
Administrators should perform periodic reviews of system health.
Recommended review areas include:
Connector credential validity
Ingestion activity
Lifecycle automation status
Storage growth trends
Regular reviews help ensure long-term operational stability.
Production Readiness Checklist
Use the following checklist to confirm that Vaultastic is ready for production operation.
✔ All required data sources are connected
✔ Continuous archival is functioning correctly
✔ Lifecycle policies are configured and operational
✔ Connector credentials are monitored and managed
✔ Ingestion health is monitored regularly
✔ Storage usage is tracked through dashboards
✔ Access controls follow organizational security policies
✔ Operational review processes are established
Production Deployment Ready
Once these checks are completed, Vaultastic is ready for production operation.
Vaultastic will now:
Continuously archive organizational data
Preserve information across storage tiers
Automatically manage lifecycle movement
Support compliance, supervision, and discovery workflows