ClrStream Outbound Email Reports
ClrStream Outbound provides consolidated email activity reports to help organizations monitor outbound email delivery, identify delivery issues, and maintain operational visibility.
These reports provide summary statistics as well as detailed downloadable records for successful, bounced, and deferred emails.
Overview
Users of the ClrStream Outbound service receive a consolidated outbound email activity report at the technical contact email ID registered in the customer account.
The report includes overall outbound email statistics such as:
Total emails processed
Successfully delivered emails
Bounced emails
Deferred emails
In addition to the summary, detailed CSV reports are made available through secure download links included in the email notification.
Note:
Report download links remain valid for 7 days from the time the report email is generated.
Types of Reports
ClrStream Outbound provides the following report categories:
| Report Type | Description |
|---|---|
| Successful Delivery Report | Emails successfully accepted by recipient mail servers |
| Bounce Report | Emails rejected by recipient servers |
| Deferred Report | Emails temporarily delayed by recipient servers |
ClrStream Outbound Bounce Report
The Bounce Report contains details of emails that were rejected by recipient mail servers.
This report helps administrators identify delivery issues and take corrective action.
Common Causes of Bounced Emails
Typical reasons for email bounces include:
Invalid recipient email address
Recipient server blacklist restrictions
Recipient mailbox quota exceeded
Domain validation failures
Recipient server policy restrictions
Bounce Report Details
The Bounce Report includes the following information for each email:
| Field | Description |
|---|---|
| Date and Time | Timestamp of the delivery attempt |
| Sender ID | Registered sender used for the email |
| Recipient IDs | Recipient email addresses including To and CC |
| Subject | Email subject line |
| Bounce Status / Reason | Delivery failure reason returned by the recipient server |
ClrStream Outbound Successful Delivery Report
The Successful Delivery Report contains details of emails that were successfully accepted by recipient mail servers.
Acceptance by the recipient server indicates successful handoff of the email from ClrStream Outbound.
Successful Delivery Report Details
The report includes the following information:
| Field | Description |
|---|---|
| Date and Time | Timestamp of successful delivery |
| Sender ID | Registered sender used for the email |
| Recipient IDs | Recipient email addresses including To and CC |
| Subject | Email subject line |
| Status | Delivery confirmation status |
ClrStream Outbound Deferred Report
The Deferred Report contains details of emails that were temporarily delayed by recipient mail servers but not permanently rejected.
Deferred emails are generally retried automatically by the delivery system.
Common Causes of Deferred Emails
Typical reasons for deferred delivery include:
Temporary recipient server unavailability
Greylisting by recipient servers
Connection throttling
Temporary DNS resolution failures
Recipient server rate limiting
Deferred Report Details
The Deferred Report includes:
| Field | Description |
|---|---|
| Date and Time | Timestamp of the delivery attempt |
| Sender ID | Registered sender used for the email |
| Recipient IDs | Recipient email addresses including To and CC |
| Subject | Email subject line |
| Deferred Status / Reason | Temporary delivery delay reason |
CSV Report Downloads
Detailed CSV reports can be downloaded directly from links provided in the report email.
These CSV files can be used for:
Delivery analysis
Troubleshooting
Audit tracking
Compliance reporting
Operational monitoring
Important:
Download links expire after 7 days for security purposes.
Best Practices
To effectively monitor outbound email activity:
Review bounce reports regularly
Investigate repeated delivery failures
Monitor deferred delivery trends
Validate recipient email addresses before sending
Maintain sender reputation and authentication compliance
Download and archive reports if long-term retention is required