Vaultastic Active Store Data Management

Uploading Data to the Active Store

Depending on the Data Source, differet methods can be used to upload communication data to the Vaultastic Active Store.

Data Source	Method
Live Mail flow	Journaling or forwarding configuration on the source system
Application mail flow	Vaultastic Ingestion API
Mailbox	Vaultastic Data Upload
Teams or Google Chat transcripts	Vaultastic Data Upload
Data files such as PST/ZIP/MBOX/Maildir available on S3 buckets	Vaultastic Data Upload
Other Vaultastic Store	Vaultastic Data Upload Activation via Open or Deep Applications

Export Data from the Active Store

Retrieving one mail at a time

Single mail can be downloaded or forwarded using the Active Store eDiscovery view by end users logging into their vaults.

Retrieving mail in bulk

For bulk retrieval, there are three options available

Using the export feature of the eDiscovery interface of Vaultastic
Using the export function from the Vaultastic Admin Panel
Using LegacyFlo service to extract data to S3

The comparison between these 3 options is as given below:

	eDiscovery in Vaultastic	Vaultastic Admin Panel	LegacyFlo
Access to the feature	Available to all users in Vaultastic via the Active Store eDiscovery interface	Available to all domain administrators via Admin panel	Available to the administrators of the organization using Legacyflo VAULTASTIC4-S3-PST or VAULTASTIC4-S3-ZIP requests.
Output format	EML or PST files	EML or PST files	EML in ZIP or PST
Content	The search results are exported. Depending on the search, the contents can be across folders. Depending on the user access the content can be across vaults.	The contents of a single vault can be exported at a time. To download from multiple vaults, multiple requests will have to be submitted.	The content of a single vault is exported with a single LegacyFlo request. To download from multiple vaults, multiple requests will have to be submitted. Can export entire vault content or narrow down by specifying date range and source folder.
Mail Size Limits	If the search results contain mail greater than10MB, they will be skipped	No limits on mail size	No limits on mail size
Export size limit	Vaultastic Version 3: 5 GB Vaultastic Version 4: 50 GB The export is not allowed if the search result size is more than the max allowed size	50 GB	50 GB
File size limit	Configurable. If the total export is greater than the max size, multiple files are created	Configurable. If the total export is greater than the max size, multiple files are created	A single file will be created
Access to the exported content	The links to exported content are shared via email. The links are valid for 7 days.	The links to exported content are shared via email. The links are valid for 7 days.	The exported content is created in an S3 bucket in your account and can be downloaded using a tool such as S3browser.
Monitoring (For long-running jobs)	Not Available	Not available	Available via LegacyFlo interface
Performance	Medium	Medium	Fast
Cost	As per LegacyFlo export	As per LegacyFlo export	As per LegacyFlo backup to S3 cost
Best suited for	Vaultastic end users, wanting to retrieve a few emails found using the eDiscovery interface	For admins, who want to export vault contents whose size is less than 50GB	For Admins, wanting to retrieve entire vault contents or a large number of emails.
Approximate speed	1GB/hour	1 GB/hour	1 GB/hr

Deletion of data on the Active Store

The Vaultastic Active Store is immutable and individual emails cannot be deleted from the store.
For mail ingested through journaling or forward, the Vaultastic Active Store maintains de-duped data for a domain, which means that a single mail from a sender to multiple recipients will be saved as a single copy. This mail is will be visible in all the virtual vaults associated with the mail on the store. To delink a mail from a vault, senior admins with sufficient priviledges can delete the vault. Only when there are no vaults associated with a mail, the mails on the Active Store will get deleted.
For mails injested via LegacyFlo, deleting the vault will delete the mail as there will be no other vault which references the mail.
The lifecycle management automation which runs at the start of every month, copies a month's data for all vaults to open/deep store. In the subsequent month, all data successfully copied to Open or Deep store is deleted provided no vaults with Legal Hold set are still referncing the mail.