Vaultastic Private Store

Overview

Vaultastic provides multiple storage options for long-term retention, archival, discovery, and governance of business data.

In addition to the built-in Open Store and Deep Store, Vaultastic also supports integration with customer-managed storage platforms. This capability is referred to as the Private Store.

A Private Store allows organizations to automatically move or copy archived data from Vaultastic to their own cloud or on-premises storage infrastructure for long-term retention and governance.

Supported Private Store destinations include:

• AWS S3 and S3-compatible object stores

• Microsoft Azure Blob Storage

• Google Cloud Storage

• E2E Object Storage Platforms

• Airtel Object Storage Platforms

• On-premises storage accessible via:

  • FTP

  • AWS DataSync

  • Other supported transfer mechanisms

For organizations using AWS S3 and S3-compatible object stores, the Private Object Store can be registered with Vaultastic and LegacyFlo capabilities can be used for data discovery.

For long-term preservation and portability, data can be preserved in open formats such as ZIP, EML, and PST. Metadata is also generated along with each data file to enable easier discovery using basic tools.

This approach helps organizations retain direct control and ownership of their data while improving their ability to preserve, discover, access, and produce information for DPDPA readiness, other compliance requirements, audits, investigations, legal requirements, and information governance.

How Private Store Supports DPDPA and Other Compliance Requirements

As organizations prepare for DPDPA and other regulatory and compliance requirements, the ability to retain, protect, govern, discover, and produce business information is increasingly important.

Vaultastic Private Store enables organizations to retain archived data within customer-managed storage infrastructure while maintaining greater control over storage location, access, retention, and lifecycle policies.

For AWS S3 and S3-compatible object stores, organizations can register the Private Object Store with Vaultastic and use LegacyFlo capabilities for data discovery.

Long-term data preservation in open formats such as ZIP, EML, and PST helps maintain data portability and accessibility. Metadata generated along with each data file further supports information discovery using basic tools.

These capabilities can help organizations:

• Discover historical information for Data Principal requests, investigations, audits, and compliance reviews.

• Retain business information according to organizational and regulatory requirements.

• Maintain greater control over data location and data residency.

• Support long-term preservation of business communications and records.

• Preserve data in open formats such as ZIP, EML, and PST.

• Use metadata generated with data files to support easier information discovery.

• Access historical information during legal, compliance, audit, or operational events.

• Implement storage lifecycle policies based on business and compliance requirements.

• Reduce vendor lock-in by retaining archived data within customer-managed infrastructure and open data formats.

Vaultastic Storage Options Comparison

Benefits of Using a Private Store

1. Support DPDPA and Other Compliance Requirements

Organizations preparing for DPDPA and other compliance requirements need the ability to retain, protect, govern, discover, access, and produce business information when required.

Private Store enables organizations to retain archived information within customer-managed infrastructure.

For AWS S3 and S3-compatible Private Object Stores, organizations can register the store with Vaultastic and use LegacyFlo capabilities for data discovery.

Long-term preservation in open formats such as ZIP, EML, and PST, together with metadata generated alongside the data files, can further support long-term accessibility, portability, and information discovery.

These capabilities can support Data Principal requests, investigations, audits, compliance reviews, legal requirements, and other information governance requirements.

2. Full Data Ownership

Organizations retain direct ownership and control of archived data from day one.

This eliminates the need for large-scale data export projects when:

• Changing archival providers

• Migrating storage platforms

• Implementing internal compliance requirements

Direct ownership also helps organizations maintain greater control over data residency, access policies, retention, and long-term information governance.

3. Long-Term Data Preservation in Open Formats

Private Store supports long-term preservation of data in open formats such as:

• ZIP

• EML

• PST

Preserving information in open formats helps organizations maintain long-term accessibility and portability of their information assets.

This approach reduces dependency on proprietary data formats and helps organizations retain greater control over their archived information.

It can also simplify future data migration, reuse, and access requirements.

4. Metadata for Easier Data Discovery

Along with each data file, metadata is generated to support easier information discovery.

This metadata enables organizations to identify and discover preserved information using basic tools.

As a result, organizations are not entirely dependent on proprietary applications to identify their long-term archived information.

The combination of open data formats and associated metadata helps improve:

• Long-term accessibility

• Information discovery

• Data portability

• Data migration

• Information governance

• Reduction of vendor lock-in

5. Data Discovery Using LegacyFlo

Organizations using AWS S3 and S3-compatible object stores as their Private Store can register the Private Object Store with Vaultastic.

Once registered, LegacyFlo capabilities can be used for data discovery.

This enables organizations to discover historical information stored within AWS S3 and S3-compatible object stores for:

• Data Principal requests

• Investigations

• Audits

• Compliance reviews

• Legal requirements

• Operational events

Organizations can therefore combine customer-managed data storage with Vaultastic data discovery capabilities.

6. Multiple Options for Long-Term Data Discovery

Private Store provides organizations with multiple approaches to accessing and discovering long-term information.

Depending on the storage platform and configuration, organizations can:

• Register AWS S3 and S3-compatible Private Object Stores with Vaultastic and use LegacyFlo capabilities for discovery.

• Use metadata generated alongside data files to discover information using basic tools.

• Access data preserved in open formats such as ZIP, EML, and PST.

• Use cloud storage consoles.

• Use storage APIs.

• Use third-party tools.

• Use customer-managed search and indexing systems.

This provides organizations with greater flexibility in how they preserve, discover, access, and manage information over long retention periods.

7. Flexible Cost and Retrieval Optimization

Customers can optimize:

• Storage cost

• Retrieval speed

• Redundancy

• Geographic placement

• Lifecycle policies

These configurations can be aligned with operational and compliance requirements.

Examples include:

• Glacier-like cold archival

• Low-cost object storage

• High-speed retrieval tiers

• Regional data residency configurations

8. Reuse Existing Infrastructure

Organizations with existing on-premises or cloud storage investments can reuse available infrastructure for archival workloads.

This helps:

• Maximize infrastructure utilization

• Reduce incremental storage costs

• Support hybrid archival strategies

9. Greater Control Over Data Residency and Governance

Organizations can select storage locations and infrastructure based on their business, governance, and compliance requirements.

This can help organizations implement:

• Data residency requirements

• Internal information governance policies

• Custom retention policies

• Storage lifecycle policies

• Access control requirements

10. Reduced Vendor Lock-In

Because the Private Store infrastructure is managed and owned by the customer, organizations maintain greater control over their archived information.

Long-term preservation in open formats such as ZIP, EML, and PST further reduces dependency on proprietary platforms and formats.

Metadata generated alongside data files can enable information discovery using basic tools.

Organizations using AWS S3 and S3-compatible object stores can also register their Private Object Store with Vaultastic and use LegacyFlo capabilities for data discovery.

Together, these capabilities provide organizations with greater flexibility when changing providers, migrating storage platforms, accessing historical data, or evolving information governance strategies.

Considerations When Using a Private Store

1. Search and Discovery Capabilities Depend on the Storage Platform and Configuration

Unlike Open Store and Deep Store, Private Store data is stored within customer-managed infrastructure.

For AWS S3 and S3-compatible object stores, the Private Object Store can be registered with Vaultastic and LegacyFlo capabilities can be used for data discovery.

Data preserved in open formats such as ZIP, EML, and PST can also be accessed using compatible tools.

Metadata generated alongside each data file can support information discovery using basic tools.

Depending on the Private Store platform and configuration, additional search, retrieval, and extraction operations may also be performed using:

• Cloud storage consoles

• Third-party tools

• Storage APIs

• Customer-managed search and indexing systems

2. Customer Responsibility for Infrastructure Management

Customers are responsible for managing:

• Storage security

• Access control

• Encryption policies

• Compliance retention

• Backup and disaster recovery

• Storage lifecycle policies

• Infrastructure cost optimization

Organizations should configure and manage their Private Store infrastructure according to their security, operational, and compliance requirements.

Recommended Usage Scenarios

A Private Store is recommended when organizations:

• Require full ownership of archival data.

• Need to strengthen readiness for DPDPA and other compliance requirements.

• Already maintain enterprise storage infrastructure.

• Need custom retention or retrieval policies.

• Must comply with regulatory or data residency requirements.

• Want to reduce vendor lock-in.

• Need hybrid cloud or on-premises archival architectures.

• Need to preserve long-term data in open formats such as ZIP, EML, and PST.

• Want metadata generated alongside data files to support information discovery using basic tools.

• Want to use AWS S3 and S3-compatible object stores for customer-managed archival while enabling data discovery using Vaultastic LegacyFlo capabilities.

Recommendation

For most organizations:

Open Store is ideal for frequently accessed archival data.

Deep Store is ideal for low-cost archival with occasional retrieval.

Private Store is best suited for enterprises requiring maximum control, infrastructure flexibility, long-term data ownership, open-format preservation, data portability, and support for organizational and compliance requirements.

For organizations using AWS S3 and S3-compatible object stores, registering the Private Object Store with Vaultastic and using LegacyFlo capabilities for data discovery provides an additional advantage.

Organizations can preserve long-term information in open formats such as ZIP, EML, and PST, with metadata generated alongside data files to support discovery using basic tools.

This approach enables organizations to combine the control and flexibility of customer-managed object storage with long-term data portability and multiple discovery options.

The result is a flexible archival strategy that can support DPDPA readiness, Data Principal requests, investigations, audits, compliance reviews, legal requirements, data residency, reduced vendor lock-in, and other information governance requirements.