Architecture Overview
Vaultastic is a cloud-based enterprise information archival and governance platform designed to preserve, search, manage, and collaborate on organizational data.
Vaultastic archives data from sources such as:
email systems
collaboration platforms
cloud drives
file servers
object storage
business applications
Vaultastic’s four-store architecture (Live, Active, Open, Deep) enables data to be stored based on access frequency and governance requirements.
This tiered architecture enables organizations to align archival strategy with:
access frequency
collaboration needs
regulatory retention requirements
storage optimization goals
cost efficiency
Vaultastic Storage Tiers
Live Store
Purpose
The Live Store supports collaborative workflows on archived data.
It allows teams to review, annotate, and organize archived information within structured workspaces.
The Live Store is powered by Ideolve.
Data Model
Data is organized as:
Notes – primary unit of information
Workspaces – containers that group notes by system or use case
Each note can include:
rich text content
attachments
comments
tags
mentions
Key Capabilities
real-time archival from application systems
full-text search across notes and attachments
tag-based organization
author-based filtering
workspace-level access control
collaboration through comments and notifications
Typical Use Cases
Live Store is commonly used for:
helpdesk ticket archiving
CRM activity preservation
website form submission archives
collaborative review of archived communications
Archived data from Active Store, Open Store, or Deep Store can also be copied into the Live Store for collaborative analysis.
Active Store
Purpose
The Active Store is optimized for high-speed search and regulatory supervision of communications.
It captures and indexes email and chat communications for rapid retrieval.
Data Model
primary data unit: email messages and chat transcripts
attachments included
organized into vaults
Each vault typically corresponds to a user mailbox, with domain-level separation.
Key Capabilities
live email archiving via journaling, BCC, or forwarding
full email attribute search including:
sender
recipients
date
keywords
message identifiers
eDiscovery interface
export to PST or EML
forwarding or replying to archived messages
activation of messages into the Live Store for collaboration
Typical Use Cases
Active Store is used for:
real-time mail archiving
regulatory supervision of communications
searching historical email archives
mailbox backup with searchable indexing
Open Store
Purpose
The Open Store provides cost-efficient archival for files that must remain immediately retrievable but are accessed infrequently.
Data Model
primary data unit: files
supports both compressed and uncompressed formats
organized in folder structures
Domain-level separation applies across the storage environment.
Key Capabilities
search by file name
folder-based browsing
immediate file download
S3-compatible access
lifecycle-based ingestion from Active Store
Typical Use Cases
Open Store is commonly used for:
archival of cloud drive data (OneDrive, Google Drive)
preservation of exported email archives
file server backup
archival of FTP or application-generated data
reducing Active Store storage usage through lifecycle movement
Deep Store
Purpose
The Deep Store is designed for long-term, cost-optimized retention of rarely accessed data.
It is the lowest-cost storage tier in Vaultastic.
Key Characteristics
files stored in Deep Archive state
not immediately accessible
restoration required before access
typical restore time: 24–48 hours
After restoration:
files remain accessible for approximately 7 days
normal file operations can be performed
Typical Use Cases
Deep Store is typically used for:
long-term regulatory retention
historical data preservation
legacy backups
archival datasets that are rarely accessed but must remain preserved
Store Comparison
| Feature | Live Store | Active Store | Open Store | Deep Store |
|---|---|---|---|---|
| Primary Data Type | Notes & attachments | Email & chat | Files | Files |
| Collaboration | Yes | No | No | No |
| Immediate Access | Yes | Yes | Yes | No (restore required) |
| Search Method | Full-text search + tags | Email attribute search | File name search | File name search (after restore) |
| Organization Model | Workspaces | Vaults | Folders | Folders |
| Ideal Use | Collaboration & review | Communication supervision | File archival | Long-term preservation |
Store Access Methods
Each Vaultastic store is accessed through a dedicated application.
| Store | Access Interface |
|---|---|
| Live Store | Live Store application (Ideolve-powered) |
| Active Store | Vaultastic eDiscovery application |
| Open Store | Open Store application or S3-compatible tools |
| Deep Store | Deep Store application or S3-compatible tools (after restore) |
Retrieval Characteristics
| Store | Access Speed |
|---|---|
| Live Store | Immediate |
| Active Store | Immediate |
| Open Store | Immediate |
| Deep Store | Restoration required (typically 24–48 hours) |
Summary
Vaultastic’s four-store architecture separates data storage based on access frequency, collaboration needs, and retention duration.
This model enables organizations to combine:
collaborative archival workflows through Live Store
supervision-grade communication search through Active Store
scalable file archival through Open Store
long-term preservation through Deep Store
By aligning storage tiers with governance and operational requirements, Vaultastic provides a unified archival platform that balances performance, compliance, and cost efficiency.