Ideolve Desktop

Share on Ideolve

By default, all the notes that you created are added to your personal space on Ideolve. This is called My Space. In order to share a note, you first have to move it to a common workspace and then share the note. 

  1. Select a note, the note will appear in the Note view.
  2. From the drop down menu in the Note header, select Share.
  3. In the pop-up dialog box, select a Workspace. If you are not part of any workspace or want to share the note via a new workspace, click on + to create a new workspace. Enter a name and description for the workspace.
  4. Once you have selected the workspace, you can share the note with a single user (identified with a user name or email id) or a group of users.
    • Click the down arrow to view the list of members of the selected workspace. Select the users with whom you want to share the note.
    • If the user with whom you want to share the note is already a part of the workspace, enter the user name. Auto complete feature will suggest you the matching users.
    • If the user with whom you want to share the note is not part of the workspace, enter the email id.
    • To share the note with a group of users, select an existing group or create a group. For existing groups, enter the Group id. For creating a group, click on the group icon and give details.
  5. Click on Next.
  6. If any user, is not a part of the workspace, then the system will prompt you for a confirmation to invite the user to the workspace. 
  7. Click Done.

Share a link

You can also share a link to any note authored by you. 

  1. Select the note. 
  2. The note contents will be displayed in the Note view. From the drop down menu of the Note Header, select Publish.
  3. In the pop up, turn on the option for Publicly available.
  4. A link will be generated. Copy the link by clicking on the Copy icon next to the link.
  5. Share the link via email.
Note: The contents of the note are now made public. Anyone with the access to the link has read-only access to the note content can view and download from the note.